Believing it to be the duty of every Music Teacher to promote interest in the home and the community, to discuss problems of and find solutions for the teachers, and to stimulate helpfulness and friendliness among its members, we establish this Constitution for the government of this Association and the Board of Management.
The objectives of this Association are:
Sec. 1. The membership in this Association includes Active, Associate and Honorary.
Sec. 2. An applicant for Active Membership in the Association must be a music teacher 21 years of age or over with either a university degree with a major in the field of music or at least 5 years of teaching experience.
Sec. 3. Applications for membership may be submitted to the President or Membership Chairman. After payment of dues for the current year, the applicant becomes a member.
Sec. 4. Associate Members are those interested in furthering the cause of music. They may not hold office, vote, or present students in CMTA auditions or recitals.
Sec. 5. By recommendation of the Board of Management, Honorary Membership may be conferred by a majority vote of the Board of Management. Nominees for Honorary membership may be submitted to the Board of Management by any interested party.
Sec. 6. All membership applications become the property of CMTA.
Sec. 7. Members pay annual dues as specified by the Board of Management. Dues are payable on or before June 1.
Sec. 1. The management of the Association is vested in a Board consisting of President, Immediate Past President, Vice-President, Recording Secretary, Corresponding Secretary, Treasurer, and six other members of the Association who serve as Trustees.
Sec. 2. At the first election, three Trustees are selected for two years, and three for one year. Each year thereafter the number of Trustees required to keep the Board at its requisite membership is elected for two years.
Sec. 3. All officers are elected for a two-year term. No officer, with the exception of the Treasurer, may serve more than two successive terms.
Sec. 1. A Nominating Committee of three (3) members is elected by the Board of Management at the fall board meeting, this committee to consist of the Immediate Past President as chair, one (1) member from the Board and one (1) not on the Board. The Committee presents a list of candidates for the several offices to be filled after which nominations from the floor may be made. The election is at the final meeeting of the year. A majority of those present and voting elects.
Sec. 2. In the event there is but one nominee for office, by a unanimous vote the Secretary may be instructed to cast a ballot. The newly elected officers are considered installed at the conclusion of the final membership meeting of the year.
Sec. 1. The President presides at all meetings of the Association and Board of Management; has general direction and management of the business of the Association, including the appointment of all committees except the Nominating and Program committees; appoints the chairman of the following committees, namely: Achievement Awards, Co-operative Recitals, Publicity, History, and Yearbook; is a member ex-officio of all committees of the Association except the nominating committee; appoints other committees as needed, and has custody of all official documents for the President’s term of office. The President is responsible for assembling the contents of the yearbook and for assembling the Association’s donations to its archive in the Ohio Historical Society. Donations are made at the end of each outgoing President’s term.
Sec. 2. The Immediate Past President is a member of the Board of Management, acts in an advisory capacity to the current president, and chairs the nominating committee. The term of office ends with that of the current president.
Sec. 3. The Vice-President performs, in the absence of the President, the duties of that office, chairs the Program Committee and takes charge of such departments of the Association as may be assigned by the President.
Sec. 4. The Recording Secretary records and preserves the minutes of all meetings of the association and the Board of Management and serves as chair of the History Committee.
Sec. 5. The Corresponding Secretary attends to the correspondence of the Association and is chair of the Publicity Committee: receives applications for membership to be signed and kept by the President and dues to be transferred to the Treasurer; maintains membership contact information; sends notices to the membership as directed by the President; and provides copies of the current yearbook to all the membership.
Sec. 6. The Treasurer collects the dues received from the Corresponding Secretary and deposits all money belonging to the Association in the bank as the Board of Management directs; keeps a register of members; disburses money upon the order of the Board of Management; keeps a correct account of all receipts and disbursements.
Sec. 1. The Board of Management devises plans for promoting the objectives of the Association; considers and prepares business, authorizes the expenditure of monies in the treasury other than current expenses, subject to the approval of the Association; has power to fill vacancies in office and performs such duties as may be necessary.
Sec. 2. Meetings of the Board of Management are held at the call of the President, and seven members constitute a quorum. Special meetings are called by the President at the request of the Board.
Sec. 1. The Program Committee is chaired by the Vice-President and prepares a calendar of dates, programs and/or events, locations, and hosts for the year.
Sec. 2. The Achievement Awards Committee is responsible for arranging the dates, locations, and adjudication of the annual Achievement Awards auditions, making recommendations to the Board of Management on dispersal of Achievement Award funds, and arranging the Winners’ Recital and printing of programs. The Chairman receives applications and fees.
Sec. 3. The Co-operative Recitals Committee is responsible for arranging the dates and locations and the option of adjudicators and/or an Honors Recital which consists of performers selected from each Co-operative Recital. The Chairman receives applications and fees and arranges for the printing of the programs.
Sec. 4. The Yearbook Committee is chaired by the President and is responsible for assembling, printing, & distributing the Yearbook before September 1st annually.
Sec. 5. The Publicity Committee is chaired by the Corresponding Secretary with the President and is responsible for assembling and disbursing content for public information such as media releases, promotional materials, and maintaining current website information.
Sec. 6. The History Committee is chaired by the Recording Secretary and maintains a historical record of minutes and other documentation of Association activities and events; assists the outgoing President in assembling and depositing a donation to the Association’s archive in the Ohio Historical Society.
Sec. 1. The Association holds a maximum of six meetings annually, generally on the last Monday of the month. Additional meetings may be scheduled by the Board of Management.
Sec. 2. An annual meeting is scheduled by the Board of Management for the purpose of receiving reports of officers and committees. The date is published in the current yearbook.
Sec. 3. Transaction of business may take place at any meeting of the Association. A majority of those present and voting passes any motion.
Rule 1. All discussions of the Board of Management are strictly confidential.
Rule 2. Motions may be made at either Association or Board of Management Meetings.
Rule 3. Robert’s Rules of Order (revised) governs the conduct of all business meetings, except where specified otherwise in the Constitution or By-laws.
Rule 4. No member may use the name of the Columbus Music Teachers Association in any enterprise without the permission of the Board of Management.
Rule 5. The fiscal year runs from June 1 to May 31.
Rule 6. The Treasurer’s books are financially reviewed by an impartial party(s), not a member of CMTA, annually in the month of May. The reviewer(s) is/are approved by the Board of Management at the penultimate meeting of the year, usually the Annual Meeting, with the reviewer(s) report to be available at the final meeting of the year.
Sec. 1. The Constitution, By-laws and Standing Rules may be revised or amended at the penultimate meeting of the Association or at a special business meeting, providing written notice of each revision or amendment has been given thirty days previously. Changes may be approved by the Board of Management or by a majority vote of the membership present.
Revised, April 1976 Constitution & By-laws Revision Committee: Juanita Williamson, Ch., Dorothy Kuhn and Florence London.
Revised, January 1979: Article III, Sec. 2
Revised, September 1982 Constitution and By-laws Revision Committee: Harriet Green, Ch., India Dennis and Vidah Coulter, ex-officio.
Revised by the Board of Management, August 6, 1986. approved on September 28, 1986, by membership
Revised, April, 1990 Constitution and By-laws Revision Committee: Harriet Green, Ch., Jim Somerville and Paul Strouse, Jerry Casey, ex-officio, approved on April 30, 1990.
Revised, March 1995: Article III, Sec. 9
Revised, April, 2001 Constitution and By-Laws Revision Committee: Jerry Casey, Ch., Harriet Green and Paula Radzynski, Don Christenson, ex-officio; approved on April 30, 2001.
Revised, April, 2008 by membership.
Revised, July 2014 Constitution and By-Laws Revision Committee: Don Christenson, Olena Mladenova, and Jodi Quint; approved on August 25, 2014 by Board of Management.
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